Acceptance – Council may accept or reject any application for hire and need not give reasons for its rejection. A person must not use a park/public open space unless Council has agreed to hire the facility to that person. No hiring arises unless Council agrees to the hire in writing. Fees and Charges – Fees, as per Council’s Fees and Charges (available from Council’s website), apply for use of Council park/public open space facilities. Parks/Public Open Space Bookings - Bookings for Council’s park/open areas must be on Council’s Application form. Changes and amendments must also be advised in writing. Sports field Booking Cancellations/Refunds - When a fee paying booking is cancelled, for whatever reason, Council can only refund/credit fees attributed to the booking after written advice/request has been received. Inspection of grounds – The Personal Trainer must inspect all facilities, areas and the general environment prior to starting any training/game to ensure that it is fit and safe for the use to which it is booked. A copy of a Pre Use Inspection Checklist form for all users is attached to the application form. The Hirer is responsible for damages caused as a result of the hiring activity. A flag shall be erected in recognition of the area the training will be taking place. Communication – in case of an emergency/injury the Hirer shall make sure they have a communication device such as a mobile telephone with them at all times when usage is taking place. Communication with user groups/persons using the park/public open space is strictly between each other and not Council. First Aid – The Hirer shall ensure that their first aid certificate does not expire during the hire period and that adequate medical and first aid equipment is available during the Hours of Use. Glass Receptacles - Council Policy does not permit the use of glass containers in open areas. Vehicular Access – Unauthorised vehicles are not permitted to be driven on or parked on Council parks/public open space at any time. Litter – The Hirer shall ensure that the ground and other facilities are left in a tidy condition after use. Keys – It is the responsibility of the Hirer to obtain keys form Council for authorised gates, toilets, change rooms etc. Under no circumstances are copies to be made of Council keys. A non-return fee may be chargeable on keys which are not handed in (to be re-issued as applicable) by casual users, within seven (7) days of the finish of the hiring period/event. Noise - The Hirer must ensure that the use of the park/public open space and amenities does not cause annoyance to the surrounding neighbourhood by emission of noise from personal training functions, broadcast noise, by rowdy behaviour or excessive revving of vehicles leaving the facility or any anti-social behaviour by any person attending any park/public open space function held by the Hirer. Wet Weather - A point will be reached for each park/public open space beyond which it may be expected that usage of the facility will result in damage to the surface. During periods of prolonged wet weather, the organisers are advised to contact Council on the day prior to the event for information regarding field closures.