Planning an Event

Blayney Shire Council is committed to working with organisations and community groups to deliver safe, accessible, well-managed and well-promoted events.  

If you are conducting a Public Event you must complete an Event Management Application in accordance with the Blayney Shire Event Planning Guide. Requirements for events can vary based on the location, size and nature of the event. We advise anyone planning an event within Blayney Shire contact Council as early as possible to provide tailored advice about your event and what is required for it to go ahead. 

All Event Applications must be accompanied by the following documentation:

• Blayney Shire Council Event Application Form
• Copy of Notice of Intention to hold a Public Assembly lodgement with the NSW Police;
• Certificate of Currency Public Liability Insurance with a minimum coverage of $20 million;
• Event Risk Assessment; and
• Site Plan

Depending on the scale and nature of the event, Event Applications may also require the following additional applications or approvals:

• Traffic Control Plan
• Development Application
• Filming Proposal
• Alcohol/Liquor License 
• Temporary Suspension of an Existing Alcohol Restricted Area
• Road Closure/Traffic Management Plan
• Temporary Food/Drink Stall Application Form

Event Planning Guides and Assistance

• Event Planning Guide: Blayney Shire Council has an Event Planning Guide to assist with event planning, in particular Council requirements, download it here.
• Accessible and Inclusive Events: The NSW Government has also developed a toolkit for accessible and inclusive events. You can download it here.
• Road Closures: Transport for NSW has prepared a fact sheet to assist organisers of events in NSW, to understand the traffic and transport management requirements, when planning special events.
• Promotion: To help with the promotion of your event you can complete our event promotion form.
• Funding: Depending on the event, you may be eligible for a funding grant through the Tourism Development Program or reimbursement of Council fees and charges through the Community Financial Assistance Program. 

If you are looking to host an event at one of our Sporting Ovals or Showground click here.

If you are looking to host an event in one of our venues e.g. Community Centre or Village Halls click here.

Food / Drink Stall List - Blayney LGA Approvals 

All temporary food / drink stalls at an event must have a Temporary Food / Drink Stall approval from Blayney Shire Council. Generally approvals are provided for the calendar year. 

To assist event organisers, approved food / drink stalls that are based out of Blayney Shire and and the surrounding LGAs (Orange, Cabonne, Cowra & Bathurst) are listed below. Event organisers or food / drink stall operators are still required to notify Council when they are operating within the LGA. Details on applying for a for Temporary Food / Drink Stall can be found here.

Approvals to 31 December 2025     

Stall Name	Food Type	Email	LGA
Bathurst Grange (Pizzas)	Pizzas	nick@Bathurstgrange.com.au	Bathurst
Boost Juice	Juice	chtrthvikram@gmail.com	Bathurst
Curly Potato	Hot Food	chtrthvikram@gmail.com	Bathurst
CWA Bathurst	Cakes/Slices/Scones	treasurercwabxevening@gmail.com	Bathurst
The Meader	Drinks	mark@beekeepersinn.com	Bathurst
Angullong Wines	Drinks - Wine	heidi@angullong.com.au	Blayney Shire
Bean There Poured That	Coffee & Cakes / Coffee Van	hannah.btpt@icloud.com	Blayney Shire
Blayney & Districts Netball	Hot Food & Drinks	Blayneynetball@hotmail.com	Blayney Shire
Blayney AP & H (Show Society)	Hot Food & Drinks	reid1027@bigpond.net.au	Blayney Shire
Blayney Shire Horse Sports	BBQ Foods	Blayneyhorsesports@gmail.com	Blayney Shire
Bull N Smoke	Hot Food	bullnsmokebbq@gmail.com	Blayney Shire
Carcoar Pony Club	Cakes & Drinks	carcoarponyclub@hotmail.com	Blayney Shire
Epic Wedges	Hot Food and Drinks	epic.van@yahoo.com	Blayney Shire
Lyndhurst Soldiers Memorial Hall Community BBQ and Cake Stall	BBQ and Cake Stall	lyndhurstvc@gmail.com	Blayney Shire
Newbridge Progress Association	Hot Food and Drinks	NewbridgeProgAssoc@outlook.com	Blayney Shire
Old Mill Café	Hot Food Drinks	ebeach231@gmail.com	Blayney Shire
Rotary Club of Blayney Inc	BBQ and Drinks	rcBlayney@gmail.com	Blayney Shire
Slow Wine Co	Drinks - Wine	jen@slowwineco.com.au	Blayney Shire
Swift Coffee By M	Drinks / Coffee Van	swiftcoffeebym2205@gmail.com	Blayney Shire
Tamburlaine Organic Wines	Drinks - Wine	pkamsteeg@tamburlaine.com.au	Blayney Shire
Arancia Wood Fired Pizza and Cannoli	Hot Food	aranciapizza@outlook.com	Cabonne
Small Acres Cyder	Drinks - Cider	nick@smallacrescyder.com.au	Cabonne
Romanian Delights	Hot Food	info@romaniandelights.com.au	Cowra
Badlands Brewery & Taproom	Drinks	jon@badlandsbrewery.com.au	Orange
Bodhi Garden	Hot Food	bodhigarden20@hotmail.com	Orange
Golden Ticket Snow Cones	Confectionary: Snow cones, fairy floss, popcorn, lollies, drinks	goldenticket_Orange@hotmail.com	Orange
Highland Heritage	Drinks - Wine	cellar.manager@highlandheritage.com.au	Orange
Momo Journey	Hot Food and Drinks	momo.journey.au@gmail.com	Orange
Orange Pie Company	Hot Food	Orangepiecompany@gmail.com	Orange
Pinoy Tastebuds	Hot Food	lioba_honey@yahoo.com	Orange
Trang Hue Vietnamese	Hot Food	tranghuevietnamesefood@gmail.com	Orange